SCIENTIA ET LEX
Terms of Service
Professional service terms governing AiLex Consulting regulatory affairs and AI governance advisory relationships.
Effective Date
Professional Indemnity
Governing Jurisdiction
Company Information
Legal Entity
AiLex Consulting Limited, England and Wales Registration
Principal Contact: matthew@ailexconsulting.com
Professional Standards
Professional Indemnity: £2,000,000 per claim
Regulatory Affairs & AI Governance Specialisation
Service Provision Framework
Professional Standards
AiLex Consulting provides Professional Services with skill, care, and diligence reasonably expected from competent practitioners in regulatory affairs and AI governance, maintaining current knowledge of EU AI Act requirements and UK data protection legislation.
Service Scope
Services performed in accordance with Statement of Work or Service Schedule. Variations requiring additional resources or extending timelines require written agreement and additional fees. Client cooperation essential including timely information provision and decision-making authority.
Professional Independence
AiLex maintains professional independence whilst delivering services. Recommendations based on regulatory requirements and best practice rather than commercial considerations unrelated to compliance objectives.
Fees & Payment Terms
Fee Structure
Fixed project amounts, monthly retainers, or time-based charges at agreed rates. Project fees exceeding £10,000 require advance payments according to milestones.
Payment Terms
Invoices due within 14 days. Assessment services require 60% payment upon engagement commencement. Late payment incurs 8% above Bank of England base rate.
Currency & VAT
All fees exclusive of VAT unless specified. Payments in GBP unless alternative arrangements documented. Emergency consultation commands premium rates.
Expenses
Reasonable expenses including travel, accommodation, and specialist third-party costs reimbursed at cost with appropriate documentation.
Intellectual Property & Confidentiality
Deliverable Ownership
Upon full payment, Client owns customised Deliverables created specifically for their organisation. AiLex retains ownership of methodologies, templates, and general knowledge developed independently.
Confidentiality
Both parties maintain confidentiality of disclosed information. Obligation survives termination and continues for five years unless information enters public domain through no breach of this Agreement.
Data Protection
Personal Data processing complies with applicable legislation. Where AiLex processes Personal Data on Client's behalf, separate data processing agreements may be required.
Liability & Professional Standards
Professional Warranty
Services performed with reasonable skill and care in accordance with professional standards applicable to regulatory consulting.
Liability Limitation
Total liability shall not exceed fees paid by Client in 12 months preceding claim, subject to minimum liability of £50,000.
Professional Indemnity
AiLex maintains professional indemnity insurance of £2,000,000 per claim with annual aggregate cover. Certificates available upon request.
Claim Notification
Claims must be notified in writing within 12 months of discovery or reasonable discovery of circumstances giving rise to claim.
General Provisions
Questions About These Terms
For questions regarding Terms of Service or to discuss service arrangements, contact our professional team.
Principal Contact
Matthew Grant, Principal
matthew@ailexconsulting.com
Legal Notice
These Terms constitute legally binding agreement
Independent legal advice recommended for significant engagements